What Goes Into a Moving Estimate? (2024 Guide)
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A moving estimate is a quote that a professional moving company provides outlining the anticipated cost of your move. A moving estimate can help you create a realistic budget, avoid surprise expenses, and make informed decisions as you plan your move. Read on for details on how to secure moving quotes, discern between different types of estimates, and more.
What Is a Moving Estimate?
A moving estimate is a projection of the cost associated with hiring a full-service moving company. Companies base their estimates on factors such as the size and weight of your belongings, the services you require, and the distance you plan to travel as part of your move.
Getting a moving estimate can require a lot of time and work, but the best moving companies make the process simple. Here’s what to do.
- Research moving companies: Identify the top moving companies in your area. Browse each company’s website and check the Federal Motor Carrier Safety Administration (FMCSA) registered mover database, the Better Business Bureau, and other review sites.
- Request free quotes: Once you have a shortlist of potential moving companies, contact each one and ask questions about pricing, services, and experience. Discuss the specifics of your move and request a written estimate.
- Schedule a consultation: Follow each company’s process for obtaining a comprehensive quote. Many reputable moving companies require an in-home consultation, but some allow you to schedule a virtual consultation, record a video walk-through of your home, or submit a written inventory.
- Clarify the type of estimate: Ensure you understand whether the quotes you get are binding or non-binding. A slightly higher but binding estimate may be a better deal than a cheaper non-binding estimate.
Some companies offer instant online quotes, but these ballpark estimates are not binding and are not as accurate as custom quotes based on a virtual or in-person survey.
Types of Moving Estimates
Not all moving estimates are created equal. Some companies offer a fixed quote, while others offer a non-binding approximation. Understanding the different types of moving estimates will help you budget and compare quotes effectively.
Non-binding
Non-binding estimates are educated guesses, not guaranteed prices. A moving company will assess your household goods and the services required to provide a quote as part of a non-binding estimate.
Your final cost may be higher or lower than a non-binding estimate, depending on the actual weight of your shipment and the services performed. This uncertainty makes non-binding estimates an unappealing option for anyone with a tight moving budget.
Binding
Binding estimates provide more certainty for budget-conscious people. The mover will estimate the weight of your belongings and quote you a guaranteed price as part of a binding estimate. If you agree to the binding estimate, your final bill will match the original quote, even if your belongings are heavier than the mover anticipated. The only way your total can change is if you add items or services later, which can nullify any agreement or lead to additional charges.
Not-To-Exceed
Not-to-exceed estimates are binding estimates through which a mover sets an upper limit rather than offering a fixed-price quote. You will not pay more if your shipment exceeds the limit as part of a not-to-exceed estimate, but you will pay less if your shipment is lighter than anticipated.
The potential to pay less but not more than your original quote makes not-to-exceed estimates the most consumer-friendly option.
What’s Included in the Estimate?
A moving estimate should serve as a detailed forecast of what you will pay the moving company for its services. Under federal law, interstate movers must prepare a written estimate of all charges and provide you with a copy.
We recommend reviewing FMCSA regulations regarding binding and non-binding estimates to fully understand your rights and responsibilities when moving.
All moving estimates should have the following key components:
Contact Information
The estimate should include the moving company’s name, address, and contact numbers. This information ensures you can follow up on your quote.
Origin and Destination
The estimate should list your current location and your new address. This is especially important if you are planning a long-distance move, as the distance will affect the overall cost.
Logistical Challenges
Your moving estimate should note any logistical challenges at your origin or destination that might affect the cost. Professional movers frequently charge fees if they have to navigate stairs or elevators or carry belongings over long distances, as these factors affect the time and effort required to load or unload your belongings.
Special Handling
Many moving companies charge special fees if you have bulky, fragile, or heavy items. You might see a separate fee for crating or piano moving services, for example.
Storage Needs
Your moving estimate should include any storage fees if you need short-term storage before, during, or after your move. Some companies offer one free month of storage or other promotional discounts.
Moving Inventory
Your moving estimate should be accompanied by an inventory of the items that need to be moved. The mover will use this list to estimate the size and weight of your shipment. Review the list carefully and flag any discrepancies.
Additional Services
Full-service moves include loading and unloading services. Some companies also include basic furniture disassembly and reassembly. If you request any other moving services, such as full or partial packing services, your moving estimate should include those extra charges.
Valuation and Insurance Options
Long-distance movers who operate across state lines must offer two types of liability protection for your belongings, full value and released value. The cost of full-value protection, which varies by company, should be part of your moving estimate. You can opt out of this in favor of complimentary released-value protection or third-party moving insurance.
Payment Terms
Your moving estimate should specify which forms of payment the company accepts, whether a deposit is required, and when payment is due. As part of a non-binding estimate, you may be required to pay up to 110% of the initial estimate upon delivery. Any remaining balance will be due no sooner than 30 days after delivery.
Factors That Increase Costs
There are several variables that may change your moving expenses. Companies may charge higher rates in the summer, which is the peak season for moving. You will likely also pay more for a last-minute move. We recommend booking well in advance of your moving date to ensure that a moving truck and team will be available.
Long-distance movers charge based on the size and distance of your move, while local movers usually charge a flat hourly rate. You can expect additional costs for any products or services beyond loading and unloading, such as packing supplies or cleaning services.
Our Conclusion
A smooth moving process starts with an accurate moving estimate. We recommend gathering multiple quotes from companies such as International Van Lines, United Van Lines, and Allied Van Lines so that you can compare rates. Review the fine print and line items carefully to avoid any surprise charges.
FAQ About Moving Estimates
What is the average total cost of moving?
The average total cost of moving is roughly $8,100. Our 2022 data indicates that average moving costs vary by month, with rates peaking in July and hitting their lowest points in December.
What should be included in a moving quote?
A moving quote should include a detailed breakdown of the costs associated with your move, including transportation charges, labor costs, additional fees, and insurance coverage. It should also include the moving company’s contact information and payment terms.
What are the benefits of a moving estimate?
The primary benefits of a moving estimate are a simplified budget-planning process and cost transparency. A moving estimate will help you understand how much moving will cost, compare different options, and plan your finances. A cost estimate also minimizes the risk of unexpected costs on moving day.
How many moving estimates should I get?
You should get at least three moving estimates. Comparing the prices, services, and reputations associated with different moving companies will help you to make an informed decision that meets your needs and budget.
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